If you're a frequent user of Google Calendar for Android and peruse it to schedule meetings, you'll be pleased to learn that a new feature that simplifies things is rolling out for the application.
As we reported on April 27, Google pushed out the "Find a time" button for Android users of the Google Calendar app, which will help users zone in on a time for meetings that is suitable for all. The feature has been introduced for Google Apps for Work, as well as Google Apps for Edu users.
Thanks to the feature, users will be able to streamline the scheduling of meetings with a lot more ease. The "Find a time" button has been designed with organizations in mind where employees have conflicting schedules and coordination of the same is essential for meetings.
If one were to physically check each colleague's calendar while scheduling a meeting, you can imagine how tedious and time-consuming that would be. However, with Google Calendar for Android and the new "Find a time" button, it gets extremely convenient to coordinate and set up a meeting without any hiccups - and it doesn't matter if people are in different time zones!
In the event one is unable to find a time that will be convenient for all, the Calendar has the automatic ability to seek out which conflicting meetings may be rescheduled.
How It Works
Step 1: Update the Google Calendar app on your Android smartphone to the latest version. It can be downloaded from this link.
Step 2: Open the Google Calendar app and go about scheduling a meeting with your team members.
Step 3: You will see the invite option for team members you want to attend the meeting. Once you invite them you will see the option "Find a time."
Step 4: Tap the "Find a time" option. This will begin the analysis of all the invited members' schedules. The Calendar will also check for any restrictions that could occur due to a conflict in schedule.
Step 5: Suggestions for the best time for a meeting for all the invitees will be thrown up by the Calendar. This will be based on rank - the best time, followed by next-best, and so on. If a particular meeting time is suitable for all invitees, then the Calendar will display this along with the other suggested times.
Step 6: Select the best option and you're good to go!
iOS users of Google Calendar need not be disappointed as the "Find a time" feature is in the pipeline for the iPhone as well.
