In today's fast-paced world, email continues to be a primary means of communication for businesses and professionals. With the sheer volume of emails being sent and received daily, it's essential to have a tool that can help you extract, organize, and analyze crucial data from your emails. Export Emails to Google Sheets by cloudHQ is a powerful application that does just that - and so much more.
Export Emails to Google Sheets is an all-in-one solution for managing your email data. It offers a range of features that enable you to parse emails, backup and archive emails and attachments, extract contacts, manage email attachments, and generate email analytics. In this blog post, we'll explore the various features and use cases for this versatile application.
Features of Export Emails to Google Sheets
Export and Parse Emails
One of the core features of Export Emails to Google Sheets is its ability to export and parse emails into Google Sheets. With a sophisticated email parser, you can extract information such as invoice numbers, order numbers, and other data from emails and attachments, and automatically populate them into Google Sheets.
You can parse and extract emails in two ways:
Adhoc way - directly from Gmail: just select an email and click on the "export to sheets" button.
Create a continuous job: you can select a label or search query, and the application will monitor the emails matching the query or label. As soon as a new email is detected, it will be parsed and added to the sheet.
Backup and Archive Emails and Attachments
Export Emails to Sheets also serves as an excellent backup and archiving solution. The application can convert emails into PDFs and save them to Google Drive while also saving attachments to Google Drive. The text of the emails will be saved in Google Sheets, ensuring that you have a comprehensive backup of your email data.
Automatic Entity Extraction
The application can automatically detect important information in your emails and add them to a spreadsheet. For example, if an email or attachment contains an "Invoice Number," Export Emails to Sheets will extract that information and populate it in the sheet.
Extract Contacts from your Emails
Export Emails to Sheets can also extract contact information from your emails or a specific Gmail label and enrich it with additional details such as LinkedIn pages, Twitter handles, phone numbers, and more. This feature is particularly useful for building email lists and backing up contact information.
Email Attachments Management
Managing email attachments can be a hassle, but Export Emails to Sheets simplifies the process by automatically saving and organizing attachments in Google Drive and Google Sheets. The application can detect the type of attachment, making it easy to find and manage specific files.
Email Analytics and Stats
Export Emails to Sheets can generate a spreadsheet with comprehensive email analytics and statistics, allowing you to gain insights into your email usage. You can use this data to create KPIs and monitor your performance in areas such as customer support response time and compliance with Service Level Agreements (SLAs).
Other Notable Features
Automatic invoice and receipt parsing, organizing, and saving
Automatic resume parsing and management
Automatic bounced email detection and collection
Export all Google Alerts
Shipment and delivery management
Use Cases for Export Emails to Google Sheets
Export Emails to Sheets is a versatile tool with numerous use cases, including:
Legal discovery or discovery for a lawsuit
Backup and archive
Sharing emails with your team
Managing email data for online sellers, small business owners, marketers, lawyers, job recruiters, hiring managers, freelancers, real estate professionals, sales professionals, and traders
Security
Export Emails to Google Sheets takes security seriously, following industry best practices to ensure your data remains private and secure. The application uses OAuth for password-less authorization, does not store your files, encrypts all communication over SSL channels, and regularly updates software and infrastructure with the latest security patches.
In conclusion, Export Emails to Google Sheets is a powerful and versatile tool for managing your email data. With features like email parsing, backup and archiving, contact extraction, attachment management, and email analytics, this application is a must-have for professionals and businesses looking to streamline their email management processes and gain valuable insights from their email data.
