Are you ready to take your managed services business to the next level? PSA or Professional Services Automation is a software platform that empowers managed service providers (MSPs) to improve their business operations' efficiency, with features like ticketing, billing, invoicing, customer management, and project management.

PSA automates routine tasks and frees your time to focus on more complex work. By incorporating PSA into your operations, you can provide better service to your clients, increase your efficiency and productivity, and ultimately, boost your profitability. Don't let the competition leave you behind. Invest in PSA and watch your business soar!

What Is PSA for MSP?

A PSA is a software tool designed for managed service providers (MSPs) to help them automate various aspects of their business. A PSA typically includes customer and contract management, helpdesk and ticketing, time tracking, project management, invoicing, and PSA billing. By streamlining these processes, MSPs can improve their efficiency, reduce administrative overhead, and focus more on delivering value to their clients.

What Is the Difference Between RMM and PSA?

RMM (Remote Monitoring and Management) and PSA (Professional Services Automation) are different software tools used in managed services. RMM remotely monitors and manages client endpoints, such as computers and servers, from a central location. RMM tools can perform tasks like installing software updates, running security scans, and tracking hardware and software inventory.

On the other hand, PSA is a software tool that focuses on business operations, such as PSA ticketing system, invoicing, project management, customer management, and contract management. PSA helps MSPs streamline their workflows, automate routine tasks, and keep track of all their business activities from one centralized location.

In short, RMM is used for remote monitoring and management of client endpoints, while PSA for MSP is used for managing business operations. While the two tools are distinct, they are often used together in managed services to help MSPs provide more efficient and effective services to their clients. This is why a software that provides both PSA and RMM is a must for MSPs.

True All-in-one PSA, RMM, and Remote Access

This refers to a software platform that combines three essential tools for managed service providers (MSPs) into a single, integrated solution.

PSA for MSP that takes care of business operations, RMM that remotely monitors and manages client endpoints, such as PCs and Macs, and Remote Access.

Remote Access enables MSPs to remotely access and control client devices to perform maintenance and support tasks.

By combining these three tools into one solution, MSPs can streamline their workflows, improve efficiency, and provide better client service.

Here are the top 5 best PSA in 2023 that combine the essential tools for managed service providers (MSPs) into a single, integrated solution:

1. Wrike

Wrike is an all-in-one PSA for MSP platform that manages projects for agencies, marketing teams, and professional service providers. It gives a flexible solution for managing and automating professional services to improve the service delivery process.

This professional services management software gives users a complete view of all active projects. It makes managing resources, keeping track of billable hours, and making data-based decisions easy.

Project managers can create better client collaboration by inviting their clients into Wrike and making them part of the work process. This lets clients give immediate feedback and sign off on important project decisions.

Project managers can also use customizable request forms to cut down on the back-and-forth just to get client requirements for project requests or changes to the scope. This allows agencies and teams to easily get all the information they need from clients in one place and start thoroughly planned projects with actions, task assignees, and timelines that have already been set.

Features:

• Organized file management with versioning
• Seamless communication within the system
• Collaborative editing with multiple team access
• Easy time tracking with a built-in timer
• Reporting using real-time data for timesheets and productivity charts
• Visual timelines for better project management
• Resource management to view team member workloads and available resources
• Efficient task management with drag-and-drop functionality and task organization
• Native mobile MSP App for easy access on mobile devices
• Customizable workflow to fit unique team needs

2. Vogsy

VOGSY is a PSA software built on the Google platform that is easy to use and has a lot of features. It is mainly made for technology companies, consulting firms, and creative agencies in terms of its primary design, features, and capabilities. This fully integrated solution is excellent for any business that offers a professional service to a wide range of customers.

VOGSY has features and functions like project management, resource management, task management, automated invoicing, performance monitoring, and customer relationship management (CRM).

The software works well with Google and can also work with third-party business process solutions like QuickBooks, Salesforce, and HubSpot.

Quote-to-cash is an essential part of this MSP platform for automating professional services. One of its main goals is to eliminate data silos and give professional service providers, sales departments, and project teams a single source of truth. The software helps users to easily keep track of their clients and any active deals or services that still need to be completed.

Features:

• CRM manages customer data and tracks sales leads.
• Document Management contains files and documents related to projects.
• Project Management tracks project progress and collaborates with team members.
• Proposal Generation develops proposals and quotes for clients.
• Collaboration Tools enables team members to work together and share information.
• Portfolio Management takes care of the project, client, and resource portfolio.
• Resource Management distributes the team's workload and allocates resources to projects.
• Billing & Invoicing creates and sends invoices and tracks payments.
• Quote Management creates and manages quotes for clients.
• Time & Expense Tracking follows time and expenses related to projects for accurate billing and financial management.

3. Syncro

Syncro's Professional Services Automation (PSA) is the ultimate solution and best MSP software for those looking to take their business to the next level. With its powerful capabilities, MSPs can streamline their workflows and automate routine tasks, allowing them to focus on what matters most, which is providing top-notch IT services to their clients.

Syncro offers customer and contract management features, helpdesk, and ticketing solutions, providing MSPs with a comprehensive toolset to manage all aspects of their business from one centralized location.

With Syncro's robust remote monitoring and management (RMM) platform, MSPs can monitor and manage client endpoints such as PCs and Macs, providing unparalleled control and flexibility.

At Syncro, they understand what it takes to run a successful managed services business because they've been there themselves. Their team of experienced professionals, including the founders, knows the industry inside and out, and that's why they created Syncro. They built an all-in-one software solution that combines RMM and PSA to help MSPs run their business as efficiently and as profitably as possible.

But Syncro also knows that technology is only part of the equation. They value the human side of the business and treat people fairly. At the heart of their philosophy is a belief that technology is only as good as the people who use it. That's why they're committed to build a community that supports and encourages one another, both within their team and with their customers.

So if you're looking for a software provider that understands both the technical and human aspects of running an MSP business, look at Syncro.

Features:

• Offers unlimited PC and Mac endpoint management
• Free remote access feature
• Includes integrated quoting, invoicing, billing, and credit card payment processing tools
• Full help desk and ticketing solution
• Uses a powerful scripting engine, helping users to easily automate recurring tasks
• Has policy inheritance that makes customizing per-customer and per-asset configurations simple
• Contract and customer management capabilities allow for streamlined client management
• Email marketing tools help IT providers stay connected with clients and promote their services

Advantages:

• True all-in-one PSA, RMM, and remote access: Syncro provides a comprehensive solution for managed service providers (MSPs) and IT professionals, including remote monitoring and management (RMM), professional services automation (PSA), and remote access. It is an all-in-one platform.
• Powerful cross-platform scripting: With Syncro, users can automate tasks and streamline their workflows with cross-platform scripting that includes a community script library and PowerShell shortcode library.
• Automated invoicing with dynamic counters: Syncro offers automated invoicing with dynamic counters, making it easy to keep track of invoicing and billing for clients.
• Large library of integrations: Syncro offers an extensive library of integrations with other tools and services, making it easy to connect and integrate with other software and tools.
• Intuitive and easy to use: Syncro is designed to be user-friendly and intuitive, with a clean interface that makes it easy to navigate and utilize.
• Affordable per-user pricing (unlimited endpoints): Syncro's pricing model is based on a per-user subscription, with unlimited endpoints included, making it a reasonable choice for IT professionals and MSPs.
• No contracts or minimums, no onboarding fees: Syncro has a flexible pricing structure with no contracts or minimums and no onboarding fees, allowing users to start using the platform easily.
• Active user community: Syncro has an active user community, with a knowledge base and support forum where users can share information and get help.
• Responsive support: Syncro offers responsive support with a dedicated team available to help users with any questions or issues.

Ready to streamline your MSP business? Try Syncro today with their fully featured trial. No credit card is required. You can start now!

4. Mavenlink

Mavenlink wants to be the industry Cloud for organizations that provide professional services. This is possible by focusing on the resources and better decision-making. Using Dynamic Resource Optimization, teams can work together quickly to respond to changing business conditions.

This PSA for MSP software has powerful tools for managing projects, resources, and teams. Business intelligence and insights can be used to help the management make decisions. Managing deadlines, budgets, and clients can help the company and its clients get the best results.

Through the Mavenlink M-Bridge, the software connects to business apps like Oracle, Netsuite, SAP Concur, and Salesforce.

Features:

• Mavenlink offers Gantt charts, progress dashboards, task lists, and calendars to track and manage tasks and projects.
• Mavenlink's planning tools allow users to track and manage team schedules and workloads efficiently.
• Mavenlink's online timesheets allow tracking project progress and billable/non-billable hours for invoicing.
• Users can store files in tasks and access a centralized file storage area within each project.

5. Polaris

The Polaris Professional Services Automation or PSA software for MSP looks at real-time data to make suggestions for keeping projects, resources, and finances on track. You also get real-time visibility into key metrics and the ability to use current and historical data.

You can also make your business more profitable by learning how the company works. Understand how to group projects and then set any needed attributes and metrics. Managing service delivery, costs, and billing can be done clearly, increasing profits and performance.

Polaris works with major business suites like SAP Concur, Quickbooks, Atlassian, Sage, and Salesforce.

Features:

• Harvest real-time data and get recommendations on business impact through the SmartBeats interface and MissionControl.
• Manage projects with historical metrics, pipeline creation, budgeting, and push notifications.
• Track resource costs and simulate pricing to bid on accounts with SmartBudget strategically.
• Client Management organizes clients and collaborates with them using workload reports, presentations, and consolidated views.
• Governance simplifies complex workflows, sets validation rules, and adapts to different time zones and currencies.
• Track time and expenses from desktop or mobile devices with built-in GPS tracking and geofencing capabilities
• Resource Allocation: Configure dimensional reports and leverage the recommendation engine Smartmatch for talent management.
• Billing and Invoicing: Create rate structures, offer flexible billing plans, and monitor financial health in real-time.
• Connect with Slack, Microsoft Teams, and Quickbooks for seamless workflows

PSA such as Wrike, Vogsy, Syncro, etc., have revolutionized the way MSPs operate, enabling them to scale their businesses and meet the demands of their clients. The software's ability to streamline workflows and automate routine tasks allowed MSPs to focus on more complex work, improve efficiency and productivity, and increase profitability.

With PSA tools for MSP continuously evolving and adding new features, MSP software has access to powerful tools that make managing businesses easier than ever.

PSA has become a critical component of the MSP toolkit, helping them stay competitive and grow their businesses in an ever-changing industry. As technology advances, PSA will undoubtedly continue to play a crucial role in the success of MSPs.