With the rise of hybrid work culture, coworking spaces have become the preferred gathering spot of entrepreneurially-driven individuals. Since they allow you to get some quality work done while socializing with like-minded people all at the same time, what's not to love about them?
In the post-pandemic era where people are finally allowed to come into close personal contact once again, the coworking and flex spaces movement has come to the forefront of many business owners' awareness. Since digital nomads and online entrepreneurs are sick and tired of having to be confined to their homes all the time, this is a fantastic opportunity to capitalize on the trend.
The coworking and hybrid work culture boom in facts and numbers
Did you know that:
- Working from home is people's preferred working arrangement, followed by coworking spaces?
- 89% report a higher level of happiness since integrating coworking into their lives?
- 51% of coworking space members claim they've been able to secure better career opportunities thanks to coworking?
- 84% claim coworking spaces have positively impacted their level of motivation?
- Post-covid, 41% of coworking companies claim to have increased their marketing expenditures?
(Source: Ergonomictrends.com)
10 Best Coworking Space Management Software and Apps
Without quality coworking space software, managing this type of business is next to impossible, let alone scaling it. To this end, we've come up with our top coworking space software suggestions based on user experience, features, pricing, and support:
1. Engage Apps
Engage Apps is a powerful and comprehensive digital solution for billing, desk allocation, customer and employee management, analytics, and the top coworking space software for integrated support whenever you need it. It allows the users to book a meeting room with ease, schedule an event, video chat, and do all sorts of cool things, all from a single one-stop dashboard that gives you a birds-eye view of what's going on. On top of it all, it gives you white label software benefits.
PROS:
- Most feature rich of all, many segment first features like touchless visitor management system, advanced ticketing, announcements, and more
- Great looking and intuitive UI for mobile apps
- Supports multiple Billing, Invoicing and Taxing solutions for each account/location
- Free unlimited support and third-party integrations
- Free whitelabeled Apps
- Free trial
CONS:
- Multiple location support costs more
2. Cobot
Cobot is one of the best coworking space software tools around today. Thanks to its RFID integration, member profile management, billing, room booking, and other features plus a seamless user experience, you'll be able to focus on running your business rather than having to waste time on the technicalities.
PROS:
- Flexible pricing options
- Flawless user interface
- Full support
CONS:
- Calendar can get confusing
3. Nexudus
Apart from integrating the standard functionality you'd expect from the top coworking apps, Nexudus also lets you manage your lead contacts, newsletters, and incoming events. Of course, the standard features are also included: meeting room booking, digital signatures, visitor management, billing, etc. Plus, it's one of the fully white label apps!
PROS:
- Intuitive interface
- It lets you view floor plans
CONS:
- Documentation could use some improvement
- No free trial
4. Habu
Habu has been designed with flexibility in mind. It offers integrated CRM functionality, along with invoicing, accounting, and even an open API that lets you seamlessly integrate third-party features.
PROS:
- One of the most affordable options
- Limitless customizability
CONS:
- Lack of 24/7 support
5. Yardi Kube
Yardi Kube's unique selling point is offering a one-stop solution for all your support needs, whether they be hardware or software related. It also grants you a complete overview of any sales activities pertaining to your business. It efficiently integrates booking, analytics, visitor management, billing, lead generation, and other features.
PROS:
- Open API for customization
- Responsive support that replies within a minute's notice
CONS:
- Complications tend to arise when exporting to PDF
- No free trial
6. Coworkify
Coworkify is one of the best coworking space software if you place a high importance on simplicity. On top of that, it comes with a plethora of integrated features and tools like invoicing, booking, marketing and sales, all without overwhelming you with too many options.
PROS:
- Affordable pricing model
- Simplicity
- Great support
CONS:
- No mobile app
7. Optix
Optix is the type of coworking space management software and white label apps that let you customize it as you see fit. Those who use it praise it for its efficiency, user-friendliness, built-in analytics, booking management, member-to-member messaging, and integrated CRM.
PROS:
- Wide customer base
- Great support
CONS:
- Reporting could be better implemented
- The desktop version is not as smooth as the mobile one
8. Archie
Archie was designed to help you manage your workflow with ease and grow your coworking space business. Thanks to its smart design, you won't have to spend decades on learning the ropes. Among its features you'll find meeting room booking, analytics, member management, automated invoicing, ticketing, support, and more.
PROS:
- Cloud-based (no installation needed)
- Supports multiple location management
CONS:
- No free trial
9. OfficeRnD
The core idea behind OfficeRnD is to allow for flexibility and seamless user experience. Aside from real-time reporting, it also integrates features like multi-location management, CRM, invoicing, billing, and others. Its main focus is to take care of the technicalities and grant you more time to actually run your business.
PROS:
- Exceptional flexibility
- Great support
CONS:
- Expensive Paid support plans
- System updates can shake things up
- Tends to run better on certain operating systems than others
10. Satellite Deskworks
Satellite Deskworks has been in perpetual and ongoing development since 2012. Being affordable is an advantage, and so is offering consulting packages. Features include an interactive calendar, integrated billing, simple customization, and others. On top of that, this is a white label app you can slap your own brand on.
PROS:
- Interactive calendar
- Customizability
CONS
- No live support
- No free trial
FAQ section
Below, we've gathered the answers to the most commonly asked questions people may have before choosing the best coworking space software for their needs:
What are coworking apps?
Due to the rise of hybrid work culture, coworking spaces have become the go-to shelters for anyone who's looking for a productive environment with a full capacity to support remote working. It could be due to the integrated element of socializing with like-minded peers or simply operating in an environment that gets you in the right frame of mind to get some work done.
Either way, it's no secret that coworking is booming and so are coworking businesses that seek to capitalize on the trend. However, without using coworking space management software, the inflow of new customers can quickly get out of hand when your business becomes successful. While you may be able to wing without one when it's still in its infancy, sooner or later you will find the need to systematize and organize things with the help of top coworking apps.
What are the benefits of using coworking space software for your space?
Unlike what the name might imply, using coworking space management software goes beyond the management aspect of things. Thanks to its cutting-edge features, you will be able to:
- Promote and market your brand with white-label mobile apps
- View each customer's membership status, automate billing & contracts
- Get a bird's eye view of occupancy & financial reports
- Manage shared resources like meeting rooms efficiently
- Service your clients seamlessly with inhouse support and ticketing
- Manage and keep track of visitors, deliveries
- Implement access control via third-party integrations
- Build a community and improve member retention with social features
- Offer custom services beyond coworking membership like food & beverages
- Assign membership perks, conduct workplace events
- Implement touchless visitor management for inviting someone to a meeting
- Generate detailed financial and occupancy reports
- etc.
As you can see, the top coworking apps not only future-proof your business and make it suitable for scaling and growth, but also allow your customers to interact with the space more smoothly and better utilize the resources available. This way, everybody wins!
Based on what criteria did you make the top coworking space software recommendations above?
Before selecting the best coworking space software that we now recommend to you, we've done rigorous testing as part of which we've assessed what they bring to the table. Although numerous factors are at play, they mostly fall into the following brackets:
- Pricing
- Support
- Features
- User experience
When putting the coworking space management apps side by side and making comparisons, it's possible to draw objective conclusions and see where each of them stands in this regard. Even so, remember that every business is a unique story, so picking the best coworking space software always starts with you and what you are looking for.
How much do coworking apps typically cost?
The exact pricing can vary from app to app, but nowadays, most coworking apps utilize a monthly subscription model. Keep in mind the exact pricing can also vary within the same software provider - in other words, there might be a tiered pricing system that charges you depending on the size of your business, capacities sought, etc.
To give you a ballpark figure, coworking space software for 15 members may cost $50 a month, while a higher-end pricing option that can handle 500 members could easily go for $1000 a month. Once again, it all depends on your needs, your budget, and the size of your business.
What does "white labeling" mean?
The concept of white label apps refers to software developers letting you put your own brand on it, just as if the app was of your own making. In other words, this allows you to legally say that your in-house team was the one behind its development, even when this is not the case in reality. In the eyes of your customers, this can help you establish a more professional appearance.
Conclusion
When all is said and done, coworking apps allow you to scale your coworking space business and help keep things manageable when it grows. We've made our suggestions based on a predetermined set of criteria, but as always, no one knows your business' needs as well as you do, so you're encouraged to make your decision based on what you believe is the best fit.
