It's time for your small business to switch from the traditional fax machine to online faxing. Online fax technology has come a long way and is more efficient, offers enhanced security, and saves you money and time. But if you've not yet decided whether you need online faxing, the question you may have is this - how will this save me money?
Let's have a look at the cost savings you should get with online faxing:
Lower Man-Hours Mean Efficient Use of Time
One of the biggest challenges when using traditional fax machines is the amount of time it takes to send and receive a fax document - eight minutes on average, not including the time wasted due to disconnections, miss-dials, and busy signals. That's a lot of wasted time, especially when you have lots of faxing to do.
The cost you save is not just working hours spent at the fax machine, but also the profitable business or operations that could be done at the desk away from the fax machines. According to eFax, one of the leading online fax services, choosing to fax from computer systems ensures efficient use of time and cost-savings.
Reduced Administrative Burden and Costs
The administrative work that goes into running a fax machine in an office is something that many businesses are happy to eliminate. From sorting, reading, storing, making copies, and getting rid of unwanted faxes, there's a lot of work involved. This burden not only affects your administrative workflow but also costs you money.
The solution lies in embracing the more efficient and convenient online faxing. You can automatically send and receive faxes via email in specific folders and easily store them in a database, access them anytime, provide authorized access, and share across your business structure with ease. With less administrative burden and costs, you can enjoy a streamlined workflow.
Low Material Costs
When using a fax machine, you need lots of paper for sending and receiving faxes. You also don't have any control of the number of pages sent to your fax number, meaning you can end up printing papers you don't need. The costs associated with this add up when you also consider that you need ink or toner to keep your fax machine running.
Shifting to online faxing leads to dramatic cost savings as it reduces paper consumption from all the unreadable and unwanted faxes that get printed every day. Your small business can go paperless by opting not to send any fax documents unless necessary. By eliminating paperwork and ink use, you get to save money and embrace green business practices.
No Hardware Replacement Needed
No matter how much you've spent on a fax machine or how well you've maintained it, you'll need to replace it with a new model at some point. This is inevitable with traditional faxing. However, with online faxing, you don't need any fax machine, fax phone lines, or expensive hardware replacements to enjoy faxing.
All you need is a local or international number to facilitate your faxing operations and an email account set up so you can fax online from anywhere using your computer, smartphone, or tablet. Online faxing allows you to sign, edit, and even organize your faxes digitally while ensuring that your documents get to the right recipients.
Conclusion
With online faxing, you get to enjoy a wide range of cost savings. From reduced paperwork costs, maintenance costs, administrative costs, and burden, as well as the elimination of wasted man-hours, there's a lot that small businesses can gain from online faxing. Assess your faxing needs carefully and decide whether online faxing is the best option for your business.
